Industry: MANUFACTURING
Transformation of the Invoicing Process through Software Automation: A Case Study of a Manufacturing Company from Northern Poland
A manufacturing company from Northern Poland, employing over 4,000 people, was facing challenges in its accounting department’s invoicing process.
Employees manually entered information into systems and generated invoices — a process that took up to four hours per day and, worse still, had to be carried out after regular working hours. This led to overtime and an increased risk of errors caused by after-hours work.
Employees manually entered information into systems and generated invoices — a process that took up to four hours per day and, worse still, had to be carried out after regular working hours. This led to overtime and an increased risk of errors caused by after-hours work.
- ROI: 139%
Return on Investment: 139% - Implementation:
Implementation Time: 12 days - Savings:
50 000 zł annual savings - Cost:
1330 zł monthly fee
Tasks Performed by the Robot
The robot implemented in the company’s invoicing process performs a series of tasks.
First, it launches the system at a specific time after regular working hours. It then logs in and searches for any unbilled shipments. Once such a shipment is found, the robot fills in all the necessary details, verifies dates, and checks other important information.
Next, it generates an invoice based on the collected data. After the invoice is created, the robot conducts a thorough check for any errors or discrepancies. Finally, once the invoice has been successfully verified, it is sent to the appropriate customer.
Each of these tasks is performed with precision and efficiency, contributing to the overall improvement of the company’s invoicing process.
First, it launches the system at a specific time after regular working hours. It then logs in and searches for any unbilled shipments. Once such a shipment is found, the robot fills in all the necessary details, verifies dates, and checks other important information.
Next, it generates an invoice based on the collected data. After the invoice is created, the robot conducts a thorough check for any errors or discrepancies. Finally, once the invoice has been successfully verified, it is sent to the appropriate customer.
Each of these tasks is performed with precision and efficiency, contributing to the overall improvement of the company’s invoicing process.
Result:
This automation brought numerous benefits to the company. First and foremost, accounting department employees no longer had to work after hours, which reduced overtime and improved their well-being. In addition, the robot worked quickly and accurately, reducing the time required to generate invoices to just a few minutes.
The robot was also able to identify and correct errors in real time, increasing both the accuracy and efficiency of the invoicing process. The fact that invoices were now sent immediately after being generated also improved the timeliness of customer payments.
In summary, the implementation of the invoicing automation solution delivered significant advantages for the company — not only by increasing the efficiency and accuracy of the invoicing process, but also by improving working conditions for the accounting team.
The robot was also able to identify and correct errors in real time, increasing both the accuracy and efficiency of the invoicing process. The fact that invoices were now sent immediately after being generated also improved the timeliness of customer payments.
In summary, the implementation of the invoicing automation solution delivered significant advantages for the company — not only by increasing the efficiency and accuracy of the invoicing process, but also by improving working conditions for the accounting team.