Whaletify I Success Stories in RPA Process Automation

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Financial Process Automation

The accounting team faced the challenge of processing 20,000 invoices each month – far beyond the limits of manual handling.
To meet this demand, we implemented automation to enhance both efficiency and accuracy in our financial operations. The solution not only streamlined workflows and reduced workload but also improved data accuracy, minimized the risk of errors, and significantly boosted the team’s overall productivity.

ROI: 75%
Time Savings: 120 hours per month

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Insurance Process Automation

Employees were faced with a time-consuming claims validation process, highlighting the need for Robotic Process Automation to speed up processing and enhance customer service.
The RPA implementation not only accelerated claim processing and reduced workload but also improved accuracy and process efficiency. Thanks to automation, the team was able to deliver faster, more reliable service to customers while increasing overall productivity and boosting satisfaction for both employees and clients.

ROI: 50%
Time Savings: 40 hours per week

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Logistics Process Automation

The team responsible for processing fuel invoices struggled with converting large volumes of unstructured documents into a structured format, a task that required significant time and manual effort.
This labor-intensive and error-prone activity greatly reduced the client’s operational efficiency, signaling an urgent need for automation.
By introducing automation into this process, invoice conversion was not only streamlined and accelerated but also significantly reduced the team’s workload while ensuring greater data accuracy. As a result, the risk of errors was minimized, and the client’s overall productivity and operational efficiency improved substantially — positively impacting both the speed and quality of end-customer service.

ROI: 145%
Time Savings: 436 hours per month

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Energy and Utilities Process Automation

The team responsible for handling processes in MS Office, SAP ERP, and managing supplier network communications faced the challenge of improving efficiency, minimizing errors, and reducing processing times.
The volume and complexity of these tasks exceeded the limits of manual processing, highlighting the urgent need for automation.
Implementing an RPA bot to automate these key business processes significantly increased efficiency, reduced workload, and improved data accuracy. As a result, error risk was minimized, processing times were shortened, and overall team productivity and operational fluidity improved — enhancing supplier collaboration and customer satisfaction.

ROI: 170%
Time Savings: 400 hours per day

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Manufacturing Process Automation

The team responsible for invoice processing faced the enormous challenge of handling a high volume of documents — exceeding their manual data entry capabilities within the SAP system.
This task consumed significant work hours and required four employees, limiting the scalability of our operations.
Implementing a Whaletify RPA bot to automate data extraction from invoices and transfer it into SAP transformed the entire process. The automation not only accelerated processing — replacing the work of four people and freeing their time for other tasks — but also ensured greater data accuracy and reduced the risk of errors. Moreover, it enhanced overall team productivity and increased the scalability of our financial operations, enabling more efficient management of a growing number of transactions.

ROI: 80%
Cost Savings: $160,000 per year

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Medical Process Automation

The laboratory team faced the challenge of efficiently managing research schedules and inventory — tasks that required high precision and significant time when handled manually.
These limitations affected the lab’s research and operational capabilities, increasing costs and extending project timelines.
Implementing an RPA bot to automate these processes significantly improved the accuracy and efficiency of management, while saving time and reducing operational costs. The automation not only streamlined and accelerated laboratory workflows but also ensured greater data accuracy, minimized the risk of errors, and enhanced the overall productivity of the research team.

ROI: 20%
Cost Savings: €50,000 per month

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Education Process Automation

The team managing the educational network faced the challenge of efficiently handling student data and scheduling classes — tasks requiring precise organization and significant manual effort.
Traditional methods of processing this data proved insufficient, leading to delays and potential errors that could impact the quality of education and student satisfaction.
Implementing automation through an RPA bot brought a breakthrough in data management and class scheduling, enhancing both efficiency and accuracy. The automation not only streamlined processes and reduced the team’s workload but also ensured greater data precision, minimized the risk of errors, and improved the overall organization and productivity of the educational network.

ROI: 150%
Cost Savings: $520 per month

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Manufacturing Process Automation

The company’s customer management team faced the challenge of optimizing the process of assigning clients to the right representatives — a key factor for efficient service and increased sales.
Manual processes not only slowed down these assignments but also increased the risk of errors, negatively impacting customer experience and sales performance.
The introduction of automation significantly accelerated and streamlined this process, reducing errors and improving overall team efficiency. With automation, the company could respond faster to customer needs, directly contributing to increased sales, higher customer satisfaction, and improved overall team productivity.

ROI: 139%
Cost Savings: PLN 50,000 per year

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IT Process Automation

The IT company’s customer service team faced the challenge of delivering fast and accurate responses to a growing number of customer inquiries — a volume that exceeded their manual processing capacity.
The introduction of automation through modern digital tools revolutionized the customer service process, significantly reducing response times while increasing efficiency and accuracy.
This automation not only streamlined communication workflows and reduced the team’s workload but also improved data accuracy, minimized the risk of errors, and boosted overall team productivity and customer satisfaction.

ROI: 630%
Cost Savings: PLN 35,200 per year

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Quality Management Process Automation

The quality control team at a Canadian food company faced the challenge of efficiently monitoring and analyzing quality data — a critical factor in maintaining high product standards.
The introduction of RPA bots enabled the automation of data analysis and deviation detection processes, significantly accelerating the ability to quickly address any nonconformities.
Thanks to automation, efficiency and precision in quality control activities increased, team workload was reduced, and the risk of errors was minimized. As a result, overall team productivity and product quality improved significantly, boosting customer satisfaction and strengthening the company’s market position.

ROI: 1,349%
Cost Savings: $162,766 per year

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Why Implement Automation?

Here are some of the key benefits of implementing Robotic Process Automation (RPA)

40% cost savings

By leveraging our RPA solutions, you can save up to 40% of employee-related costs.
5× efficiency

Using RPA can increase a company’s efficiency by up to five times by eliminating repetitive business processes, resulting in significant time savings and greater throughput.
No human errors

Business process automation with RPA eliminates the risk of human error, resulting in higher quality task execution.
Implementation at a fraction of the cost

Our RPA solutions enable business process automation at minimal cost, delivering significant savings for your company.
Integration without disrupting operations

Our RPA solutions integrate seamlessly with existing systems without the risk of disrupting their operations.
Increased employee satisfaction

Implementing RPA can increase employee satisfaction by eliminating repetitive, time-consuming tasks, allowing them to focus on more valuable work and positively impacting team morale.

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